Crude Oil Offer Template

Use this crude oil offer template to give a prospective buyer enough information to assess your cargo before requesting documents or discussing a contract. It works for a spot cargo, an allocation awaiting lifting confirmation or a proposed monthly supply programme.

Crude oil offer template
Separate the first lifting from future volumes
Make the price easy to compare
Send a short first message

Copy this table into your offer and fill in the details you can support. Mark any open commercial or operational conditions clearly.

Field	What to provide
Contracting seller	Legal company name and business contact
Your role	Producer, cargo owner, trader or authorised representative. If you represent a principal, state who will sign the sale contract.
Crude grade and origin	Grade, stated origin and available assay or cargo quality information
Available volume	Quantity, unit and any permitted tolerance
Cargo status	In storage, scheduled to lift, already loaded or subject to allocation confirmation
Loading and delivery	Loading port or terminal, proposed window and delivery terms. Name the destination for a delivered quotation.
Price and validity	Currency, price unit, fixed price or benchmark formula, and when the quotation expires
Outstanding conditions	Confirmations still needed, such as allocation release, terminal acceptance or vessel nomination

Separate the first lifting from future volumes

For a spot cargo, state the volume available and when it can load. For an allocation, explain who issued it, when it expires and which lifting conditions still apply. For a monthly programme, show the first available volume separately from the proposed monthly quantity and contract period.

If your available quantity depends on a later confirmation, say so beside the volume. That gives the buyer a clear basis for deciding whether the offer fits their schedule.

Make the price easy to compare

A price needs a currency, unit, delivery basis and validity period. If you quote against a benchmark, identify the assessment, pricing period and differential. If the buyer asks for a delivered quotation, confirm the destination port and receiving window before committing to a price.

Send a short first message

Subject — Crude oil supply offer for [grade], [volume], [loading window]

[Contracting company] can offer [grade and volume] on [delivery basis] at [named port]. The proposed loading window is [dates], and the offer is valid until [date]. Availability is subject to [outstanding conditions, if applicable]. Please confirm your required grade, quantity and delivery window so we can assess the fit.

Use the first message to establish whether there’s a commercial fit. Share supporting documents with the relevant parties through an agreed review process. When both sides are ready to discuss specifications, payment, inspection and delivery responsibilities, see GPA’s crude oil purchase contract guide.

Have your offer ready? List your crude oil supply on GPA.